- Each oral presentation will be 12 minutes long (maximum) followed by Q & A. Please refer to conference book or schedule to find your assigned schedule and session. The presentation format is in power point presentation (ppt and pptx) and PDF.
- The Authors(s) are expected to:
- Be ready prior to the session, in the assigned room and session.
- Present their paper appropriately: maximum 12 minutes for presentation, followed by 3 minutes discussion.
- Answer questions and interact as appropriate
- The Author(s) is requested to send their presentation file, maximum 5 days prior to the conference via email to: firstname.lastname@example.org. You can copy the update of your presentation file in conference location, but however for everybody’s convenience, we recommend you to send your final presentation file via email.
Even though you already sent your presentation file by email, it is important that you are prepared to copy your presentation file in conference location.
- Please copy your presentation slides file to conference PC/Laptop prepared in each oral session’s room.
- Please put your file in the appropriate folder that is prepared for each session.
- An officer is standing by in each room ready to provide helps when required.
- File copying should be made prior to the assigned session. You may copy your file anytime within conference session before your assigned session.
Suggestions for a good presentation
Each slide should have a maximum of five points or short sentences. Slides should represent summary points of your discussion rather than your verbal presentation in totality. Avoid using transitions between slides and within slides as these become distracting.
Number of Slides
The duration of your presentation will determine the number of slides that is acceptable. As a general rule, if your presentation is 10 minutes in duration 5 slides would be acceptable; if your presentation is 20 minutes in duration 10 slides would be acceptable. However, your presentation style may suggest a different time required each slide. Please, plan slide number carefully. Remember you are talking to your slides and not from them.
Font type and size is determined by personal preference. Basic fonts such as ‘Times New Roman’ or ‘Arial’ are easy to read. A font size of 26 – 30 is acceptable.
As described above, the content of your slides should be brief. Your presentation should have a distinct introduction, body and conclusion and the following headings should be included: title, overview, background, objectives, body, conclusion and acknowledgements
- Title: your title slide should convey the message of your presentation. Additionally, you should include the names of the authors, regardless of whether they are present or not [1 slide].
- Overview: your overview should outline the progression of your presentation. It is purely a brief overview of what you’re going to discuss and in what order [1 slide].
- Background: this slide should outline the current literature on the topic and provide a rationale for undertaking the research or quality project. If the presentation relates to an initiative or idea, the background should highlight how the problem was identified [1 slide].
- Objectives: this should outline what you hoped to achieve [1 slide]
- Body: if you are presenting the findings of your research, the body of your presentation should include: methods [1 slide], findings / Results [1 slide].
- Depending on the type of presentation, the body should include a maximum of three slides on the discussion or main theme of your topic. If your presentation has in-depth findings with multiple figures, tables and/or graphs, additional slides maybe required.
- Conclusion: the conclusion should summarize the key points and objectives of your presentation [1 slide].
- Acknowledgements: If you received assistance from any funding bodies, individuals or institutions, it is important that you acknowledge the assistance you received in public [1 slide].
Images and Illustrations
Always check for the presence of copyright notices and watermarks on images downloaded from the Internet or copied from another source. Copyright notices are not always visible on images, however, this does not mean that one does not exist. When in doubt, you should seek written permission from the publisher before using any images or illustrations in your conference presentation, as this will most definitely be required if you submit your paper for
Publication at a later stage. Additionally, if you are using personal photographs, you will need to obtain written permission from all of the people whose identity is visible in the photograph
Prior to attending the conference it is important to ensure that your presentation opens and runs in the Sequence and format that you intend it to. You should confirm with the event organizers that your slide presentation is compatible with the software that is available at the conference.
It is a good idea to practice your final presentation with a data projector as colors and images are sometimes displayed differently. Additionally, you should check the presentation to ensure your font size and images are appropriate and clear, and that your presentation runs within the time set by the conference organizers. At this stage, it is worth inviting your colleagues or peers to review your presentation and provide constructive feedback.
PDF Version: Oral Presentation Guidelines