Oral Presentation Guidelines

General

  1. Each oral presentation will be 12 minutes long (maximum) followed by Q & A. Please refer to conference book or schedule to find your assigned schedule and session. The presentation format is in power point presentation (ppt and pptx) and PDF.
  2. The Authors(s) are expected to:
    1. Be ready prior to the session, in the assigned room and session.
    2. Present their paper appropriately: maximum 12 minutes for presentation, followed by 3 minutes discussion.
    3. Answer questions and interact as appropriate
  3. The Author(s) is requested to send their presentation file, maximum 5 days prior to the conference via email to: iceei2015@stei.itb.ac.id. You can copy the update of your presentation file in conference location, but however for everybody’s convenience, we recommend you to send your final presentation file via email.

Setup

Even though you already sent your presentation file by email, it is important that you are prepared to copy your presentation file in conference location.

  • Please copy your presentation slides file to conference PC/Laptop prepared in each oral session’s room.
  • Please put your file in the appropriate folder that is prepared for each session.
  • An officer is standing by in each room ready to provide helps when required.
  • File copying should be made prior to the assigned session. You may copy your file anytime within conference session before your assigned session.

Suggestions for a good presentation

Slide Detail

Each slide should have a maximum of five points or short sentences. Slides should represent summary  points  of  your  discussion  rather  than  your  verbal  presentation  in  totality.  Avoid using transitions between slides and within slides as these become distracting.

Number of Slides

The duration of your presentation will determine the number of slides that is acceptable. As a general  rule,  if  your  presentation  is  10  minutes  in  duration  5  slides  would  be  acceptable;  if your presentation is 20 minutes in duration 10 slides would be acceptable. However, your presentation style may suggest a different time required each slide. Please, plan slide number carefully. Remember you are talking to your slides and not from them.

Font

Font type and size is determined by personal preference. Basic fonts such as ‘Times New Roman’ or ‘Arial’ are easy to read. A font size of 26 – 30 is acceptable.

Content

As described above, the content of your slides should be brief. Your presentation should have a  distinct  introduction,  body  and  conclusion  and  the  following  headings  should  be  included: title, overview, background, objectives, body, conclusion and acknowledgements

  • Title: your title slide should convey the message of your presentation. Additionally, you should include the names of the authors, regardless of whether they are present or not [1 slide].
  • Overview: your overview should outline the progression of your presentation. It is purely a brief overview of what you’re going to discuss and in what order [1 slide].
  • Background: this slide  should  outline  the  current  literature  on  the  topic  and  provide  a  rationale for undertaking the research or quality project. If the presentation relates to an initiative or idea, the background should highlight how the problem was identified [1 slide].
  • Objectives: this should outline what you hoped to achieve [1 slide]
  • Body: if you  are  presenting  the  findings  of  your  research,  the  body  of your presentation should include: methods [1 slide], findings / Results [1 slide].
  • Depending on the type of presentation, the body should include a maximum of three slides on the discussion or main theme of your topic. If your presentation has in-depth findings with multiple figures, tables and/or graphs, additional slides maybe required.
  • Conclusion: the conclusion should summarize the key points and objectives of your presentation [1 slide].
  • Acknowledgements: If you received assistance from any funding bodies, individuals or institutions, it is important that you acknowledge the assistance you received in public [1 slide].

Images and Illustrations

Always  check  for  the  presence  of  copyright  notices  and  watermarks  on  images  downloaded from the Internet or copied from another source. Copyright notices are not always visible on images, however, this does not mean that one does not exist. When in doubt, you should seek written  permission  from  the  publisher  before  using  any  images  or  illustrations  in  your conference presentation, as this will most definitely be required if you submit your paper for

Publication at a later stage. Additionally, if you are using personal photographs, you will need to obtain written permission from all of the people whose identity is visible in the photograph

Final preparations

Prior  to  attending  the  conference  it  is  important  to  ensure  that  your  presentation  opens  and runs  in  the  Sequence  and  format  that  you  intend  it  to.  You should confirm with the event organizers that your slide presentation is compatible with the software that is available at the conference.

It is a good idea to practice your final presentation with a data projector as colors and images are sometimes displayed differently.  Additionally,  you  should  check  the  presentation  to ensure  your  font  size  and  images  are  appropriate  and  clear,  and  that  your  presentation  runs within  the  time  set  by  the  conference  organizers.    At this stage, it is worth inviting your colleagues or peers to review your presentation and provide constructive feedback.

PDF Version: Oral Presentation Guidelines